Overview

AtlasList is a tool which produces address lists from the Royal Mail Postcode Address File (PAF) according to your search criteria, for example a particular geographic area.  This can be particularly useful for various marketing purposes including targeted direct mailing campaigns.

Features

  • Radius searches (e.g., find all banks within a specified radius of either postcode or grid reference).

  • Supports the following types of list creation: - Full or partial Postcode, Street, Town, Country.

  • Negative filtering (e.g. Everything except all banks in area...)

  • Filtering through certain fields (e.g. street name, house name)

  • Distinction between businesses and residential

  • Several different searches can be performed in succession using a simple text file

Benefits

  • Cuts out the middleman and saves money by creating your own mailing lists in-house.

  • Saves time and money by ensuring that unwanted addresses are not used.

  • Ensures all your target mail is accurate and current by using current properties from the Royal Mail’s PAF.

  • Extremely easy to use.

1. Why does the Database Viewer in AtlasList show only a single database field when my file has many?

This implies that you have selected either the wrong type of file, or that you have selected the Delimited Text File type, and not set the field delimiter correctly.

2. What do I need to do within AtlasList in the 'Data to Generate' window?

This is where you select the output/generated fields you are looking to include in your output. For example, if you are looking to include an address label (the dimensions of which are specified in the Preferences), you would select the Address Label item by single-clicking, then clicking on Add. You would then get the Address Label items as defined added to the selected window on the right.

3. What do I need to do within AtlasList in the 'Output Mappings' window?

It is here where you must specify what you want to see in your output file, and in what order. Fields from the left hand side of the Output Mappings window are added as required. Selected fields can then be reordered if necessary through the arrows to the side of this window.

4. What do I need to do within AtlasList in the 'Filter Options' window?

This is not a compulsory requirement within AtlasList, but is useful if you wanted a specific output which wasn't fully definable on the AtlasList main screen (for example, you might want to output organisations with the word 'court' in their name).

5. What is the 'Filter' drop down list on the main screen for?

This enables the user to search for filter values (set up in the Filter Options panel selected from the AtlasList toolbar) within all fields, or particular premise level address elements only. For the above example, it would follow that this be set to Organisation (looking for the word 'court' only in the organisation field).

6. How can I have multiple search results written to the same output?

The Input File specification in the toolbar of AtlasList allows the use of several pieces of search criteria. These should be contained within a simple text file, each on a new line, following the input mask parameters allowed in the 'Town[, County] or Partial Postcode' item on the main AtlasList screen. All other AtlasList settings are shared between the different processes.

7. Why is an output generated using multiple input criteria missing some of those addresses?

This is likely down to the input file supplied having one or more invalid or vague main search criteria. Any problems processing any of the criteria supplied through the input file can be assessed through perusing the file of the same name with a .err extension in the input file directory location. The errors trapped display both the input file line number of the error, and the problem.

8. How do I get a particular format of address label output?

Output label settings can be manipulated through the Settings|Preferences|Label parameters. For example, if you want to fix a company name to output address line 1, and have the town, county, and postcode in the last three lines respectively within a 7 line output address label, you would select the Fixed PAF Organisation option, set the Output Lines value to be 7, and set the Label Format item to Fixed Town.

9. What if I don't know what a particular output/generated field means?

Output field names and their use and possible outputs are detailed in the appendices of the software's accompanying documentation. The documentation can be retrieved from the Help|Contents product menu option.

10. Why is an address I know to exist missing from the PAF?

We receive PAF data monthly, despatching this quarterly to the majority of our client base. Please check that you are utilising the current/last release made to you and update if necessary. It may be that the missing address is a recent addition to the PAF. It could also be that this is a 'new build' that doesn't yet feature on the raw PAF we receive. All such enquiries should be directed to the Royal Mail Address Management Centre address.management@royalmail.com.

11. What does 'Input error: aaaaaaa. County not found' mean?

This error (where 'aaaaaaa' represents a town or locality) occurs when the input cited is too vague to use as an input lookup parameter. For example, if you just typed in Newport, there are multiple localities sharing this name within the UK. You would either have to append the 'Newport' with ',Gwent' (for example), or change to using a partial postcode instead ('NP11*' for example). This would not be an issue if the locality cited was unique within the country PAF being referenced.

12. Further Details

For further details on AtlasList and how to best utilise it, please refer to the PDF documentation within the application installation directory. If you have any questions not covered by this document, please contact Hopewiser technical support department on 0161 924 2801.